Workflow Guest (short stay)

Before the Stay

At latest two weeks before the guest will show up the host informs the speakers of the CRC, Marlis Hochbruck and Wolfgang Reichel, about the planned invitation with the following information:
- name, home university, country of origin, and email address of the guest,
- duration and date of the visit,
- project in CRC,
- approximate amount of the travel expenses,
- if co-funding is available from other resources, please mention it,
- for a talk in the seminar, please follow additionally this workflow.
The host provides Sonja Becker and the Administration with
- desired accommodation.
The host asks the CRC members, wether they would like to meet with the guest and when. The host coordinates the appointments.
The host (or his/her secretariat/office) will arrange for a guest office and the respective keys.

Sonja Becker
- books the accommodation,
- provides the guest with the address of the accommodation and arrival information,
- keeps records.
Christian Knieling
- lists the guest on the CRC website under Guests & Events,
- sends announcement and reminder mails referring to the talk,
- adds the talk with an abstract to the CRC calendar,
- provides the guest with an email account including computer access (where appropriate by delegation to Inge Lange).
Laurette Lauffer
- sends the guest, 4 weeks prior to the visit if possible, information on the requested standards for the talks and inquires about the technical requests for the talk.

Sonja Becker
- assists the guest in filling in all required documents,
- keeps the originals of the travel documents (where possible),
- requests the submission of all other travel documents and receipts from the guest after their return home.

The host will be the chair(wo)man of the talk and is responsible for adhering to the schedule.
The host books a table for a social event/dinner after the talk.